MINUTE-TAKING SERVICE

Seirbheis | Service

Production of timely and accurate minutes in Word and PDF versions. 

Action point lists included. 

Gaelic and English services are available. 

Clàr-ùine | Timescales 

First draft to Chair within one week.

Second draft to Board members within 10 days.

Rudan Practaigeach | Practical Requirements 

Meetings need to be recorded (Teams and Zoom work well) - I do not attend the meetings. 

Include nicola@lasair.co.uk in the Teams or Zoom invitation (this gives me access following the meeting). 

Please obtain consent from attendees for the meeting to be recorded. 

Remember to press record! 

Ask attendees to ‘speak through the Chair’ and not interrupt each other. This avoids any distortion in the recording. 

If a meeting is hybrid:

· please ensure a suitable microphone is on the table.

· please send a screenshot of members, with their names and positions.

Prìsean | Prices

Hourly rate: £35. 

Meetings are normally charged on the following basis, but this depends entirely on the type of minute required, the clarity of the meeting and the subject matter:

*Length of meeting x 2 (although this depends on the quality of the meeting and any additional post-meeting edits) 

*This applies to a standard meeting, which includes the preparation of one final draft minute, for dissemination to members and officers.

Example: A 2-hour meeting, could cost £140 (2 x £35 (meeting duration) + up to 2 hours preparing and editing of the minutes). 

Cosgaisean a bharrachd | Additional Costs 

An additional hour is charged for new clients to review meeting minute style, agenda, and the list of  directors, members and officers. Additional time is also added on for redactions, and FOI preparation, for example where a redacted copy is required for public dissemination. [This can of course be done by the Board and staff themselves]. 

A’ tòiseachadh | Getting Started 

For an initial meeting, please contact me on nicola@lasair.co.uk 

Meetings should be booked with Lasair at least one week in advance, to ensure time can be allocated to the ‘Practical Requirements’.

Pàigheadh | Payment

Invoices are raised monthly, on 7-day terms. Minutes will not be prepared where payment is outstanding. 

Ceistean? | Any Questions?

If you still have any questions please feel free to contact me on the details below. 

Lasair Ltd

F: 07825 302 548

Post-d: nicola@lasair.co.uk